Those present:
Bonnie Fleming, John Krane, Sam Zeller,
Ben Brau, Robin Erbacher, George Fleming, Joe Formaggio, Andrew Green,
Eric Hawker, Kara Hoffman,
Jocelyn Monroe, Mark Palmer, Gudi Moortgat-Pick, Chris Potter, Paul Reimer,
Richard Scalzo, Matthew Sharp,
Zack Sullivan, Manuel Toharia, Wolfgang Walkowiak, Morgan Wascko,
Highlights:
We decided on an interim representative body which now
takes control until the end of the 6 month interim period. The executive
committee will be a subset of the representative body to be voted in by
the representative body. We made lots of progress on a mission statement
and bylaws, Michel wills end them around asap. These should be voted in
by the representative within the 6 month interim period. We also set up
working groups.
Organizational Structure of the YPP:
1) Name: The word Panel in YPP suggests to some a body appointed by a
higher group. There was also concern that our name did not specifically
refer to particle physics. It was voted on that the name is now: Young
Particle Physicists (YPP).
2) Michel Sorel went through the bylaws. He will send around an updated version of them. The basic YPP structure, outlined in detail in the bylaws, is to have YPP chapters around the world wherever there is interest in forming one. Each chapter elects/appoints a representative to sit on the representative body. An executive committee comprised of some number of people from the representative body is elected by the representative body. The representative body meets to admit new YPP chapter, approve an annual budget and vote on any changes to the bylaws. All other organizational tasks are left to the executive committee. Working groups are formed for Outreach to the public, outreach to governments, globalization, young physicists issues etc, please see below. YPP membership to each chapter is determined by each individual chapter.
3) An interim representative body has been elected by the group attending this meeting to get the organization up and running. The interim period will last for six months during which time the bylaws should be voted in.
Interim Representative Body listed along with the chapters they represent
(People in parenthesis were nominated but have not yet heard about/accepted
their nominations):
Fermilab: Florencia Canelli
University Groups:
SLAC: Wolfgang Walkwiak
Brookhaven: Vivek Jain
DESY: Gudi Moortgat-Pick
CERN: (Veronique Boisvert)
CESR: Mark Palmer
KEK:???? John Krane and Kara Hoffman looking into this
Pacific Northwest/U. Washington: Joe Formaggio
Ohio State U.: George Fleming
U. of Chicago: Richard Scalzo
U. of Pittsburg: Jeff McDonald
Florida State U.: Todd Adams
Working Groups and their representatives:
Goals for working groups were presented and discussed. Representatives to
run these groups were decided on. Representatives should get a webpage up
and running linked from the YPP webpage or should send around any relevant
information to YPP mailing lists as soon as possible.
Outreach to the Government: George Fleming
Outreach to the Public: Andrew Green
Globalization: John Krane
Young Physicists Issues: Morgan Waskco
Interim duties/committees:
Treasurer: Jocelyn Monroe
Grants will normally be submitted by the executive committee but due to
the amount of work that needs to be accomplished asap and the fast
approaching grant deadline, this initial funding effort will be coordinated
by Jocelyn. Jocelyn will send out an email on plans for grant submission
soon.
Webpage manager: Sam Zeller
Webpage work will be the duty of the executive committee but during the
interim period will continue to be coordinated by Sam Zeller.
Advertisers and Solicitors: Robin Erbacher, John Krane,
Chris Potter, Michel Sorel, Bonnie Fleming
These people will work to get the word out via email lists etc. about YPP
chapters forming around the world.
YPP mailing lists:
I will put together several YPP mailing lists asap to help people
communicate. We can have an email list for the representative body, the
executive committee and for all YPP members from all chapters. For now,
email addresses are located in the attendance list above. These and
more will be posted to the YPP webpage ASAP.
Thanks and keep an eye on the YPP webpage and your email for progress. Anyone who would like to be on the general YPP mailing list, please email me at bfleming@fnal.gov . If you were at any of the two YPP organizational meetings at the end of Snowmass or on the existing YPP or YPF steering committee, you are already on this list.
If you would like to start a new chapter, please email members of the representative body. If you would like to join an existing chapter, please email your chapter's representative.