YPP - Meeting

In Attendance:

Joe Formaggio (convening), Veronique Boisvert, George Fleming, Ben Kilminster, Gudrid Moortgat-Pick, Wolfgang Walkowiak.

Meeting Minutes:
recorded by Joe Formaggio

The meeting:

• Reports from Local Chapters:
  • SLAC:
    Wolfgang Walkowiak is current representative at SLAC. Very active in terms of activities planned and executed. A meeting was scheduled on 02/19/2002 with J. Dorfan on SLAC funding, with ~40 students in attendence. Additional meeting on 03/26/02 by Education and Outreach Manager at SLAC for an overview of existing programs. Two programs that were proposed were the Cloud Chamber project with local schools and the Three Questions project with local high schools. There was also a YPP@SLAC meeting on April 19th with Neil Calder, Director of SLAC's Office of Communications, about "How to Get the Press Your Physics Deserves". Upcoming meetings and projects include a lecture on e+e- colliders organized by the YPP and hosted by M. Peskin, a potential R&D workshop, and a linear collider retreat. YPP was also mentioned in the SLAC publication Interaction Point (yeay!). Currently, about 80 members participate in YPP at SLAC. More details can be found in Wolfgangs's presentation.

  • Fermilab:
    Representative now is Ben Kilminster. He reported of possible interaction with the computing and particle physics division for a possible, research-oriented project. Meetings planned in the near future.

  • DESY:
    Gudrid Moortgat-Pick is the representative. Current plans are underway for web page design and also increased interaction with the CERN chapter in the very near future.

  • CERN:
    Veronique Boisvert has just moved to CERN and will hold an introductory meeting to see what kind of participation will be expected from CERN. One question that was raised was how to involve people from a variety of experiments present with CERN itself.

  • U. Washington:
    Joe Formaggio is rep. Will move officially to Seattle in July. Possibility of interaction with WALTA (high school Cosmic Ray project in West Coast).

  • Ohio State:
    George Fleming is representative. Will be moving to JLAB soon and looking for someone to take over YPP at Ohio State.

• Elections:
  New YPP chair is elected (Joe Formaggio). Many, many thanks to Florencia for all her hard work! The group also feel that Sam Zeller and Jocelyn Monroe also have worked extremely hard as Secretary and Treasurer and will ask if they wish to continue with their positions. Discussion followed as to how to follow nominations for executive positions. It was agreed that any active YPP member may be nominated to the Exec council, but the nomination was to come from the YPP reps. The YPP reps also vote for those positions. We ask that any potential candidates be brought forward by the local YPP reps so that voting may commence soon. A decision as to how many positions will be needed for the executive council will be made at the next meeting.

  Wolfgang points out that the above interpretation w.r.t. the additional members of the Exec Committee is not valid! He refers to the first paragraph of Article I of the YPP bylaws which clearly states that the additional members of the executive committee must be representatives of local chapters, and that this is intentional to ensure regional chapter representation in the Exec Committee. He points out that you may argue whether this applies to the Officers as well, since the phrasing in the text is ambigious. With respect to the Officers the interpretation was made at the meeting that they don't have to necessarily be reps for local chapters. (Which allows YPP to ask Jocelyn and Sam to continue for example.). He urges Joe to please make sure to consider this when he issues the call for nominations.

• Meetings:
  It was agreed that it is a shame that the project leaders were not informed of the call. Ben will modify the email list so that one main list exists for reps, executives, and project leaders, as well as for reps alone. That way, one list can be used for general meetings, but election meetings can be kept separate.

  Wolfgang points out that the discussion pertained to the Working Groups -- which again are defined in the YPP Charter. The WG leaders should be invited to any rep body meeting (without voting power though).

• DPF:
  The DPF executive council has asked for YPP to give a small summary of our activities -- to be given by 1 or 2 people (J. Formaggio + G. Fleming/S. Zeller?). The DPF meeting would also be a good opportunity for YPP members present at the meeting to get together. A coffee break is currently being organized by Andrew Green and George Fleming. The meeting will also be a motivational reminder for the letter-writing campaign currently planned by DPF.

Again, special thanks to Florencia for all her help as YPP chair!